Careers with ASIO

Job Vacancies

Executive Assistants - AE5
Business & Corporate Services
Canberra
Ongoing - Permanent
02020202021
$83,936 - $90,107
01-Feb-2021
Are you seeking a career within an intelligence agency where you can contribute and make a difference to security of Australia? ASIO is seeking applications from experienced and passionate Executive Assistants.

The Australian Security Intelligence Organisation (ASIO) provides advice to the Australian Government to protect Australia, its people and its interests in today's complex and changing world. To be successful in this mission, we need talented people who are highly capable, dedicated, adaptable and resilient. Our people are our most important assets, they are ordinary Australians but they do extraordinary things.  The only difference is, we don't tell you where we work or what we do.

Our roles make a difference and contribute to something bigger than just a bottom line.

The Opportunity
ASIO is looking to fill vacancies at the AE5 level, and to establish a merit pool of high performing Executive Assistants. In this highly varied role, you will provide comprehensive executive support to your SES Band 2 Leader and the Division and/or Branch, by performing high level stakeholder management and delivering outcomes consistent with the Organisation's practices and values.

Duties and activities include:

Managing and coordinating calendars, work schedules and taskings;

Prioritising tasks in accordance with expectations;

Responding to incoming and outgoing communications;

Preparation, collation and timely distribution of meeting papers and minutes, reports and briefs;

Coordination of domestic and international travel; and

Working collaboratively across the executive support cohort to assist ASIO's Senior Leadership team.

Key Attributes

We invite applications from people with the following attributes:

Excellent administration and organisation skills with attention to detail;

Strong communication skills, both verbal and written;

Ability to develop and maintain effective working relationships with both internal and external stakeholders;

Ability to coordinate multiple tasks effectively and priories workloads; 

An exceptional level of professionalism, discretion, motivation and initiative; and

The ability to work unsupervised and display self-direction.


Eligibility

To be eligible to apply for the role, you must be:

An Australian citizen; and

Assessed as suitable to hold and maintain a Positive Vetting Security Clearance.

ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected.  We welcome and value applications for all eligible candidates irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability.  Aboriginal and Torres Strait Islander people are encouraged to apply.

Please advise us if you require any additional assistance in order to fully participate in the recruitment process or the workplace.

Employment Conditions

Employment is under the ASIO Act 1979.  Conditions of service are similar to those applying in the Australian Public Service.  We recognise entitlements accrued under the Public Service Act 1999 and provide for continuation of superannuation under the Commonwealth schemes.  Salary packaging arrangements are also available.

Benefits

ASIO provides a number of benefits to its staff including:

A competitive salary, including a 7.5 per cent allowance for maintaining a Positive Vetting security clearance;

Employer superannuation contributions of 15.4 per cent;

A variety of leave options, including four weeks annual leave per year;

Flexible working hours/arrangements to assist you to maintain your work-life balance (Please note: due to our unique working environment, work from home options may not be available);

Six staff-led diversity and inclusion networks;

Study assistance, including financial support and study leave for tertiary education; and 

Access to an Employee Assistance Program. 

Closing Date and time

Monday 1 February 2021, 11.59pm AEST

How to Apply

Click on ‘Apply Online' to commence your application.  Your application must be complete and include the following:

A succinct statement of claims up to 500 words against the selection criteria, using examples to demonstrate how your skills and experience meet the requirement for the AE4 level; and

An up-to date CV, no more than two pages in length.

All employment decisions and selection processes within ASIO are based on merit principles and candidates must be prepared to undergo various selection stages.

ASIO thanks all applicants for their interest in applying.  In accordance with ASIO policy, unsuccessful candidates will be notified but will not be provided with feedback on any aspect of the selection process.

ASIO holds all employment applications in the strictest of confidence.  It is essential that you do the same.  Please do not discuss your application with others as doing so may adversely affect your potential employment.

Selection Criteria

With reference to ASIO's People Capability Framework (available on the ASIO Careers page) and with consideration to the position description, demonstrate what you bring to the position in relation to the criteria below:
Strategic Thinking;
Achieving Results; 
Productive Working Relationships; 
Personal Drive and Integrity; 
Communication with Influence; and
Demonstrated skills and experience.

Location

These positions are located in Canberra.

Enquiries

If, after reading the selection documentation, you require further information, please contact ASIO Recruitment at Careers@asio.gov.au or phone (02) 6257 4916.

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